Top 9 AI Knowledge Sharing Platform Alternatives for 2025

The way organizations share and manage knowledge is evolving quickly, and AI is leading the way. Teams need faster, smarter tools to find information, collaborate effectively, and reduce the time spent on repetitive tasks. AI-powered platforms are stepping up to help organizations work more efficiently and stay ahead.

This guide looks at nine platforms that use AI to make knowledge sharing more seamless. Whether you’re helping a remote team stay connected or organizing resources for a growing company, these tools can simplify the process and make collaboration smoother.

Why AI Knowledge Sharing Matters

AI is transforming how teams access and use information by automating tasks like organizing resources and making search functions smarter. Instead of spending time searching through cluttered folders or outdated systems, employees can instantly find the knowledge they need and focus on meaningful work.

Many organizations struggle to manage the increasing amount of information flowing through their teams. Traditional systems often make it difficult to retrieve the right data quickly. AI helps by creating smarter ways to store and categorize information, so teams can locate what they need without delays or confusion.

AI also plays a key role in onboarding and teamwork. For new team members, it can highlight relevant resources and make the learning curve less steep. For existing teams, AI encourages collaborative problem-solving by providing quick access to shared knowledge. It turns stored information into a dynamic tool that actively supports progress and innovation.

Factors to Consider Before Choosing

Choosing a platform to support your learning efforts isn’t just about ticking boxes—it’s about finding a tool that fits naturally into how your team works. Start by asking: Will this platform integrate seamlessly into our current workflows? Whether it’s connecting with Slack for quick communication or syncing with Zoom for live sessions, smooth integration ensures your team can stay focused on what matters most without unnecessary friction.

Scalability is another key piece of the puzzle. Your needs today may not reflect where you’ll be in six months or a year. Look for a platform that grows with you, offering flexible pricing options and the ability to scale features, team sizes, and engagement strategies. Whether you’re supporting a small team or a global community, the right platform should expand effortlessly alongside your ambitions.

Finally, consider whether the platform actively supports engagement. Features like personalized learner onboarding, vibrant social feeds, and event hosting tools can transform how people interact with your programs. Sustained adoption isn’t just about functionality—it’s about creating a rich, interactive experience that keeps people coming back.

Key Takeaways for Choosing the Right AI Knowledge Sharing Platform

When evaluating AI-powered knowledge sharing platforms, understanding the balance between advantages and limitations is crucial. Here's a comparison to help guide your decision-making process.

1. Disco

Disco is reimagining how organizations create and scale learning programs. By fusing AI with community-driven interaction and modern design, Disco turns static content into engaging, evolving knowledge experiences. It’s more than a platform—it’s a partner for teams ready to make learning a seamless part of work.

Key Features

AI-First Design: At its core, Disco uses AI to simplify and enhance learning design. It can structure content automatically, craft personalized learning paths, and adapt experiences to meet diverse needs. Whether you’re building a course from scratch or refining an existing program, AI makes the process smarter and faster.

Social Interaction: Learning thrives on connection, and Disco weaves community into every corner of the platform. From channels to threaded discussions and direct messages, it creates spaces where ideas flow freely, and every learner feels part of something bigger.

Modern Experience: Disco combines intuitive functionality with a polished interface that’s easy to navigate. Whether you’re setting up a new program or participating as a learner, the platform feels simple and empowering, removing barriers to engagement.

Operational Efficiency: Administrative tasks no longer have to eat up your time. Disco automates processes like enrollment, notifications, and resource sharing, freeing teams to focus on designing impactful learning experiences. With integrations like Slack and Zoom, it seamlessly fits into your existing workflows.

2. Atlassian Confluence

Atlassian Confluence is built for teams who need a central space to organize ideas, collaborate, and keep knowledge within reach. It’s a tool that doesn’t just store information—it organizes and connects it in ways that make teamwork smoother and more effective.

Key Features

Hierarchical Organization: With its intuitive page and subpage structure, Confluence lets teams organize knowledge in a way that feels natural. Everything has its place, making it effortless to locate and build on existing content.

Collaborative Editing: Real-time collaboration means no more waiting for someone to “finish their draft.” Teams can edit pages simultaneously, share comments directly on the content, and get notifications to stay aligned—even across time zones.

Integration Options: Confluence connects seamlessly with other Atlassian tools like Jira and Trello, as well as a range of third-party apps. This makes it easy to bridge project planning and knowledge sharing without jumping between platforms.

Version Control: Every change is tracked, so teams can see how content evolves over time. Whether you need to revisit an earlier version or check who updated what, it’s all there—nothing gets lost in the shuffle.

3. Notion

Notion stands out as a flexible workspace designed to organize knowledge, projects, and team collaboration effortlessly. It’s a tool that adapts to how you work, whether you’re managing a complex project or simply keeping track of personal tasks. With its AI-powered features, Notion isn’t just a place to store information—it’s a partner in helping teams work smarter and faster.

Key Features

Customizable Templates: Notion provides a library of adaptable templates, letting you create spaces tailored to specific needs—whether for team wikis, project management, or personal dashboards. This flexibility means you can build workflows that feel intuitive and aligned with your goals.

AI Enhancements: Integrated AI tools streamline tasks like summarizing content, generating ideas, and even editing text. These enhancements reduce the time spent on manual work, allowing you to focus on what drives impact, especially in fast-paced environments.

Visual Boards: Notion’s Kanban-style boards make it easy to map out tasks, track progress, and organize priorities visually. For teams balancing multiple projects, this feature ensures clarity and alignment at every stage.

Cross-Platform Sync: Seamlessly moving between devices is critical for modern teams, and Notion excels here. Whether on desktop or mobile, it ensures you have access to your workspace wherever and whenever you need it, keeping momentum uninterrupted.

4. Bloomfire

Bloomfire reimagines how teams access and share knowledge by making information easy to find, collaborate on, and improve. Designed for organizations that want to simplify how knowledge flows, Bloomfire brings AI-powered tools directly into the hands of teams, helping them work smarter and faster.

Key Features

Searchable Knowledge Hub: Bloomfire’s AI-powered search engine ensures that no piece of content gets lost in the shuffle. By indexing documents, videos, and other resources, it allows teams to find exactly what they need in seconds—whether it’s a training manual or a customer case study.

Content Engagement Metrics: With built-in analytics, Bloomfire goes beyond just storing information. It tracks how users interact with content, showing what’s working and what’s not. This creates a feedback loop where organizations can continuously refine their materials to better serve their teams.

Custom Branding: Bloomfire lets organizations make the platform their own. From personalized layouts to custom logos, it provides a seamless, on-brand experience that feels like an extension of your company’s identity.

Q&A Module: Centralizing team knowledge is key, and Bloomfire’s Q&A module takes it a step further. Teams can ask and answer questions directly within the platform, while AI suggests relevant content to minimize duplicate inquiries and keep things moving efficiently.

5. Tanka.ai

Tanka.ai is rethinking how teams communicate, collaborate, and stay organized. Powered by AI, it’s designed to make working together seamless and intuitive by combining smart memory, real-time conversations, and effortless integrations.

Key Features

Conversational Interface: Imagine having a workspace where every interaction flows naturally. Tanka.ai’s AI-driven chat keeps conversations quick, clear, and collaborative, making it easier to share ideas and solve problems in real time.

Memory Features: Tanka.ai brings context to the table with its long-term AI memory. It remembers ongoing discussions and project details, so teams don’t need to rehash old conversations. This continuity drives smarter and more efficient collaboration.

Intelligent Categorization: Say goodbye to cluttered files and lost notes. Tanka.ai organizes everything with automated tagging, giving teams instant access to the information they need without the hassle of manual sorting.

Integrations: Whether your team lives in Slack, WhatsApp, or Outlook, Tanka.ai fits right in. Its ability to connect with existing tools means teams can adopt it without skipping a beat. It’s about meeting you where you already work and making that experience even better.

6. Glean

Glean is reshaping how companies organize and access knowledge, making once-fragmented information easy to find and use. With AI at its core, Glean eliminates the endless scavenger hunt across tools and apps, helping teams focus on what matters most: doing their best work.

Key Features

Unified Search: Instead of wasting time toggling between platforms, Glean’s search brings knowledge from all your tools into one place. Whether it’s a document in Google Drive or a chat in Slack, Glean ensures it’s just a search away.

Personalized Recommendations: Imagine your tools proactively working for you. Glean learns from your behavior to surface the files, conversations, and resources you need—often before you even think to look for them.

Analytics Dashboard: Glean doesn’t just help people find information—it helps organizations understand how it’s being used. With built-in analytics, teams can identify gaps in knowledge-sharing, optimize resource accessibility, and empower smarter decision-making.

Enterprise-Level Security: Built with enterprise-grade security, Glean protects sensitive data while offering seamless access. Features like single sign-on and permissions-based controls ensure that knowledge is not just accessible, but also secure.

7. Document360

Document360 reimagines how teams manage and share knowledge, offering a seamless way to organize, refine, and distribute essential information. Whether you’re building a public knowledge base for customers or an internal resource hub for your team, Document360 enables clarity and structure without the usual headaches.

Key Features

Category Management: Imagine giving your content a home that’s easy to navigate and scalable. With its intuitive multi-layered structure, Document360 ensures every piece of information is where it needs to be, empowering users to find what they need in seconds.

Markdown-Based Editing: Simplicity meets precision. The markdown editor keeps the writing process efficient while giving you just the right amount of control over formatting. Less time fiddling, more time creating.

Analytics Support: Gain a deeper understanding of how your knowledge base is performing. From tracking popular articles to spotting gaps in engagement, Document360’s analytics tools provide actionable insights that help you continuously improve.

Workflow Approvals: Collaboration without chaos. The built-in workflow system ensures every draft goes through the right checks and balances, so your team publishes content with confidence every time.

8. Guru

Guru redefines knowledge sharing by embedding AI into daily workflows, making it effortless for teams to stay informed and aligned. Instead of pausing to search for information, Guru brings the right answers directly to where people are working—whether that’s in Slack, email, or a browser.

Key Features

AI Verification: Keeping knowledge fresh can be a challenge, but Guru’s AI automatically flags outdated content and prompts experts to update it. This ensures your team is always working with the most accurate, up-to-date information without adding extra administrative burden.

Browser Extension: Guru’s extension keeps knowledge accessible in the flow of work. Whether you’re responding to a customer email or collaborating in a Slack thread, it delivers relevant insights without requiring you to leave your current task or tab.

Team Collaboration: Knowledge grows stronger when it’s shared. Guru makes it easy for teams to contribute, curate, and own their knowledge base together, fostering a culture of collaboration and trust.

Contextual Alerts: Information evolves, and Guru ensures you’re always in the loop. When updates are made to content you rely on, Guru notifies you so you can stay aligned without missing a beat.

9. Microsoft SharePoint (with Copilot)

Microsoft SharePoint has long been a trusted solution for organizing, managing, and sharing knowledge. Now, with the addition of Copilot, it steps into a new role as an AI-powered tool that simplifies collaboration and streamlines content management. It’s not just about storing files anymore—SharePoint now works alongside you to help your team work smarter together.

Key Features

Integrated AI Assistance: Copilot brings intelligence to the forefront, automating repetitive tasks like tagging documents or pulling key insights from files. Instead of wasting time searching for the right information, you can rely on AI to surface what you need, when you need it.

Centralized Team Sites: Acting as a digital workspace, SharePoint organizes everything—documents, data, and discussions—in one place. Whether your team is working on a proposal or managing ongoing projects, it provides a clear, accessible hub to keep everyone aligned.

Customizable Permissions: Collaboration shouldn’t come at the expense of security. SharePoint allows you to manage access at a granular level, ensuring that sensitive information is only visible to the right people, without disrupting workflows.

Microsoft 365 Integration: SharePoint doesn’t just stand alone—it seamlessly connects with apps like Teams, Word, and Excel. With Copilot, this integration becomes even more valuable, allowing you to edit documents, co-author projects, and automate workflows directly within the tools you already use.

What to Do Next

The journey to elevate your learning ecosystem starts with understanding what your team needs most. Look at how your current tools fit into daily workflows—are they helping or slowing things down? Think about where AI can make an immediate difference, whether it’s simplifying course creation, personalizing content, or automating repetitive tasks.

Bring your team and stakeholders into the conversation early. Their insights will help you choose a platform that feels useful and intuitive for everyone, making adoption smoother. The right platform doesn’t just support your learning goals—it grows with you, adapting to your ambitions over time.

Ready to see how AI can simplify and supercharge your learning programs? Start your free trial today to explore Disco’s AI-powered tools. Or, if you want a closer look at how Disco works for teams like yours, book a demo now and see the possibilities firsthand.