AI to Create Training Materials for Training Businesses in 2025

Designing high-quality training materials has always required a significant investment of time and effort. For many training businesses, the process can feel overwhelming, especially when trying to balance creativity with consistency. With AI tools now widely available, creating impactful, professional-grade materials has become more efficient and accessible.

In 2025, training businesses are turning to AI to streamline the way they develop, refine, and deliver learning programs. Whether it’s generating course content or providing insights into learner progress, AI is reshaping how training businesses operate—saving time while ensuring every course meets the highest standards.

Understanding AI Tools for Training

AI tools for training businesses function like an ever-reliable partner, simplifying tasks that used to take hours—or even days. These tools use advanced technologies like natural language processing and machine learning to automate the creation of lesson plans, quizzes, and other resources. The result? Consistent, professional-looking materials that engage learners and reduce the manual workload for instructors.  

1. Automated Content Generation

One of the most practical ways AI supports training businesses is by generating content automatically. Using natural language processing, AI can take a rough outline or a list of ideas and turn it into structured lessons, complete with text, visuals, and even video components. This feature significantly reduces the time required to design courses, allowing instructors to focus on customization and delivery instead. AI ensures the output is polished and ready to use, whether for a single workshop or a full training program.  

2. Real-Time Feedback

AI doesn’t just stop at creating content—it also helps ensure the learning experience is effective. Tools equipped with built-in analytics can provide immediate feedback on learner performance, offering insights into what’s working and where additional support might be needed. For example, if a participant struggles with a specific concept, the AI can suggest adaptive challenges or provide tailored clarifications on the spot. This kind of responsiveness keeps learners engaged while giving trainers actionable data to improve future sessions.

Why AI-Enhanced Training Materials Matter

AI isn’t just making training faster—it’s making it smarter. By weaving AI into the process of creating and delivering learning materials, organizations can achieve levels of efficiency, personalization, and engagement that were previously out of reach.  

One standout benefit is the speed. With AI, the time it takes to create polished, professional training content shrinks dramatically. Tasks like drafting lesson plans, generating quizzes, or building interactive modules are streamlined, allowing learning teams to focus on strategy instead of starting from scratch.  

More importantly, AI makes training personal. It adjusts content to fit the needs of different audiences, whether that’s tailoring material for new hires or fine-tuning it for seasoned professionals. This kind of customization keeps learners engaged because they see content that resonates with their specific challenges and goals.  

AI also transforms learner engagement. From offering instant feedback to adapting exercises in real time, AI keeps learners motivated and actively participating. It’s no longer just about consuming information—it’s about making the learning experience dynamic and interactive.  

Finally, AI gives trainers a deeper understanding of how their materials are performing. By analyzing patterns in learner behavior, AI highlights what’s working and what isn’t. This data-driven feedback loop empowers organizations to continuously refine their programs, ensuring they stay relevant and effective over time.

7 Best Tools to Create Training Materials in 2025

AI is rewriting the rules for how we create training materials, making the process faster, smarter, and more adaptive. For training businesses and learning teams, the right tools can mean the difference between a good program and an unforgettable learning experience. Here are seven standout tools that are shaping how training content comes to life.  

1. AI Writing Assistants

AI writing tools streamline the creation of training materials by transforming ideas into structured, ready-to-use content. From drafting lesson plans to creating scripts for eLearning videos, these tools help you deliver clarity and precision in less time. By eliminating the heavy lifting of writing from scratch, they allow you to focus on the message and the learner experience.  

2. Video Content Generators

High-quality training videos have never been easier to produce. AI video tools take simple inputs—like text prompts—and turn them into professional-grade visuals complete with voiceovers and animations. Whether you’re building explainer videos or scenario-based training, these tools bring your content to life without requiring a full production team.  

3. Interactive Quiz Builders

Assessments are a critical part of any learning program, and interactive quiz builders powered by AI make designing them effortless. These tools analyze your content to generate quizzes that align with your learning objectives. They can also adapt dynamically to learner performance, ensuring the right level of challenge for each individual.  

4. AI Presentation Makers

Presentations are a cornerstone of instructor-led training, and AI is making them more polished and engaging. AI presentation tools pull from your content to create slides that are visually appealing and aligned with your branding. They save time while ensuring your message is clear and compelling, whether for in-person or virtual delivery.  

5. Knowledge Management Tools

Organizing and maintaining training materials is a challenge, especially as content grows over time. AI-driven knowledge tools help centralize your resources into a searchable, up-to-date repository. This ensures learners and facilitators always have access to the latest information, reducing the friction of manual updates.  

6. Custom Content Adaptation

Tailoring training materials for different audiences is no longer a time-intensive process. AI tools can adjust tone, complexity, and examples to suit specific learner groups, all while preserving the core message. This capability is especially valuable for organizations serving diverse teams or global audiences.  

7. Real-Time Analytics Platforms

Data-driven insights are key to refining training programs, and AI analytics platforms provide this in real time. These tools track engagement, quiz results, and completion rates, offering actionable recommendations to improve content and delivery. They make it easier to identify what resonates with learners and where adjustments are needed.

Top AI Tools Revolutionizing Training Content Creation in 2025

AI tools are transforming how training businesses create and deliver engaging learning materials. Below is a comparison of the top tools reshaping training content creation.

PlatformBest ForMain FeaturesPricingDiscoAI-driven training and social learningAI curriculum generator, community features (channels, events), Slack & Zoom integration, learner progress trackingStarts at $359/month (Organization plan)ChatGPTAI-powered content generationGenerates text, summaries, and step-by-step instructions; multimodal capabilities for imagesFree, Plus at $20/month, Pro at $200/monthGrammarlyWriting and editing assistantGrammar checks, tone adjustments, plagiarism detection, rephrasing suggestionsFree, Pro at $12/month, Enterprise custom pricingSynthesiaAI video creationGenerates videos with AI avatars, multilingual support, 1-click translationsStarts at $16/month (Starter plan)JotformInteractive form and quiz builderDrag-and-drop form creation, conditional logic, analytics, offline formsFree, paid plans start at €34/monthiSpringPowerPoint-based eLearning creationCourse templates, quizzes, video narrations, SCORM supportStarts at €970/year (Suite Max)ScribeProcess documentation and guidesAuto-captures processes, customizable branding, step-by-step guidesFree, Pro starts at $12/seat/month

Disco

Disco puts the future of learning at your fingertips by combining AI, community, and intuitive design into a single, powerful platform. At its core, Disco is built to help organizations create, scale, and manage learning programs with remarkable ease. Learn more at Disco.  

The AI Curriculum Generator is a standout feature that takes the stress out of content creation. In just minutes, you can design entire course modules—complete with lesson plans, activities, and more. This tool doesn’t just save time; it ensures every piece of content is engaging and aligned with effective learning principles.  

Learning is inherently social, and Disco amplifies this through its built-in community features. Channels, direct messages, and events foster meaningful collaboration, turning every course into a hub for connection and dialogue. This kind of interaction doesn’t just enrich the learning experience—it makes it unforgettable.  

For operators, Disco simplifies the day-to-day. Automated attendance tracking, progress analytics, and integrations with tools like Slack and Zoom eliminate manual tasks, freeing up time to focus on what truly matters: delivering impactful learning experiences.  

Whether you’re creating cohort-based training or scaling a global academy, Disco is a modern solution purposefully designed for today’s dynamic learning needs. It’s not just a platform—it’s your partner in building engaging, scalable, and transformative education.

ChatGPT

ChatGPT is an AI tool designed to simplify the process of creating learning content, making it a valuable addition to any trainer’s toolkit. Its ability to deliver detailed explanations, concise summaries, and step-by-step instructions across countless subjects allows teams to create content quickly without starting from scratch.  

For trainers working with visual materials, ChatGPT’s premium tiers include multimodal capabilities, where images can be analyzed and discussed. Whether you’re interpreting a chart or generating insights from a diagram, this feature adds depth to content creation. Moreover, ChatGPT remembers conversation context, making it possible to build longer lessons or exercises without losing focus or coherence.  

While ChatGPT accelerates content generation, it works best when paired with a human touch. Trainers can rely on it for speed and structure, but reviewing outputs ensures they align with organizational goals and voice. It’s a helpful partner for those balancing quality with tight deadlines.

Grammarly

Grammarly is a writing assistant designed to ensure every word you write is clear, precise, and polished. It works in real time, catching grammar mistakes, refining sentence structure, and even suggesting rewrites to match the tone you're aiming for—whether casual, professional, or somewhere in between.  

For those creating training materials, Grammarly is especially useful. It doesn’t just fix typos; it elevates your content with rephrasing options and clarity suggestions, helping your materials feel polished and on-message. Its plagiarism checker is another standout feature, scanning billions of sources to keep your work original and trustworthy. This is a must-have when developing content for learning programs where credibility matters most.  

Grammarly’s AI-powered tools go beyond simple corrections. They help streamline the writing process, cutting out repetitive edits and giving you time to focus on the bigger picture—whether it’s delivering impactful training or creating materials that resonate with your audience.

Synthesia

Synthesia is reshaping how organizations create engaging video learning experiences. Imagine turning a simple text script into a polished, AI-powered video with lifelike virtual presenters—no cameras, no studios, no delays. Synthesia’s AI video generator lets you do exactly that, making it easy for teams to produce professional content that looks and feels tailored to their audience.  

With over 230 AI avatars and support for 140+ languages, Synthesia helps you speak to global teams without missing a beat. Need consistency? Its ready-to-use templates ensure every video aligns with your brand, whether it’s for onboarding, compliance, or skill-building. For L&D professionals aiming to reach diverse audiences, the platform’s 1-click translation feature transforms videos into multilingual assets instantly.  

What makes Synthesia particularly powerful is its focus on accessibility and ease of use. You don’t need a background in videography to create visually compelling modules. The platform is built for speed, creativity, and scalability, helping teams roll out dynamic learning experiences without the usual production headaches.

Jotform

Jotform introduces simplicity into learning design by making interactive tools like quizzes, surveys, and feedback forms effortless to create. Using a straightforward drag-and-drop builder, instructors can customize forms to fit their needs without writing a single line of code. It’s fast, intuitive, and designed to keep your focus on learner engagement.  

One standout feature is Jotform’s ability to collect and analyze learner data seamlessly. Automatic scoring saves time, while built-in analytics provide immediate insights into performance and progress. This makes it easy to identify trends and refine your approach, whether you’re running a certification program or conducting a quick pulse check during a workshop.  

For those looking to integrate quick assessments into their training, Jotform makes it seamless. Whether it’s a knowledge check at the end of a module or a feedback form to evaluate a session, the platform aligns perfectly with learning workflows—no extra steps or tools needed. With flexible pricing options, including a free tier, Jotform provides an accessible starting point for organizations of any size.

iSpring

iSpring turns the familiar PowerPoint experience into a springboard for creating interactive e-learning content. For trainers who already rely on PowerPoint, it offers a seamless way to transform static slides into polished, engaging lessons. The process feels natural, yet the results are anything but ordinary.  

What stands out most is how iSpring embraces multimedia. You can record video narrations, integrate quizzes, and design branching scenarios, all within the tool. The result is content that doesn’t just convey information but actively involves learners in the process. And because iSpring supports full PowerPoint animations and transitions, nothing gets lost in translation.  

Its ability to integrate with multiple LMS platforms makes it especially useful for teams needing to deliver diverse training programs. Whether it’s onboarding, compliance training, or microlearning, iSpring helps elevate lessons into experiences that learners enjoy and remember.

Scribe

Scribe transforms how teams document and share processes, making knowledge capture effortless and accessible. It’s a tool that takes the complexity out of creating step-by-step guides, helping organizations communicate workflows clearly and efficiently.  

The magic of Scribe lies in its ability to automatically record and generate visual instructions as you work. Imagine walking through a task—whether it’s configuring software or setting up a team workflow—and having the platform instantly translate your actions into a polished guide, complete with annotated screenshots and precise descriptions. In just moments, what felt like a daunting documentation task becomes an intuitive and streamlined experience.  

For training programs, Scribe is an ideal tool for building scenario-based demos or user-friendly guides. Whether you’re documenting a technical workflow or creating a simple how-to for team onboarding, Scribe keeps the focus on clarity and usability. Teams can customize guides with branding, redact sensitive information, and even export them in formats like PDF or HTML, ensuring they’re adaptable for any audience or platform.  

With flexible plans, from a free tier to enterprise-level options, Scribe is designed to fit the needs of solo operators, growing teams, and organizations managing large-scale learning initiatives. It’s not just about capturing steps—it’s about making knowledge easy to share and act on, no matter the complexity of the task.

Moving Forward With AI

AI is reshaping how we approach workplace learning, making it faster, smarter, and more personalized than ever. By taking on manual, time-consuming tasks and transforming them into seamless, automated processes, AI allows you to spend more time creating meaningful training experiences. It’s not just about convenience—it’s about delivering training that adapts to each learner, ensuring relevance and engagement at every step.  

If you’re curious about how AI can make a measurable impact in your training programs, why not see it in action? Start your free trial and explore how an AI-first platform like Disco can streamline your operations without adding complexity. Or, book a demo now to dive deeper into how AI can elevate your learning programs. With tools like these, you’re not just keeping up—you’re moving forward.